Tampa, FL
50 Employees
Materials procurement was a bottleneck causing delays and cost overruns.
Kojo removes procurement bottlenecks and reduces project delays
D&S Electrical could no longer ignore the elephant in the room - they needed a better way to get materials to the site.
“The guys were just putting the receiving tickets into an envelope that got delivered to the office once a week. When we got a week’s worth of information for 10 jobs, we had so many bottlenecks.”
Dan Harrison

The Story

For D&S Electrical Technologies, their manual procurement process that attempted to connect order data from the field to the office to vendors was becoming too cumbersome. The Field team hand-wrote requisitions and physically delivered them to the office where the purchasing manager had to retype them. “The amount of time it took to [re-type the orders], with the quantity of requisitions and the volume of work we were doing, it would cause severe delays of material getting to the jobsite,” says owner, Dan Harrison.  

This bottleneck not only frustrated the purchasing manager and created tedious work, but also delayed projects and forced the Field team to work extra hours at the end of the job. The office didn’t have visibility into the delivery status and the field team didn’t have visibility into the order status. “The only time we knew there was a problem was when the man in the field was calling the office, asking ‘where’s my stuff?” recalls Dan.

The Solution

D&S knew they needed to eliminate the procurement bottlenecks and improve visibility across the field and office in order to avoid schedule delays and labor overruns on the job. They implemented Kojo to streamline the process. Now, orders from the field come in digitally through Kojo, where the office can directly convert the requisition to an RFQ or PO with just a few clicks. The field team can also log deliveries to the site so the office is alerted to any issues right away. 

When materials get to the site on time, D&S Electrical can keep their projects on schedule and within budget - no more waiting around for materials to arrive, or leaving loose ends at the last minute. By streamlining the procurement process with Kojo, D&S Electrical can process orders quicker and get the materials to the jobsite up to 70% faster.

“We’re able to move [orders] through so much faster. We get these materials on site quickly. We don’t delay the work. The Kojo system really allows us to be efficient.”
Dan Harrison

Their Favorite Features

  • Digital requisitions and POs
  • Delivery confirmations
  • Pre-approved materials lists
  • Streamlined materials quoting
  • Hold For Release tracking
  • Accounting system integration

Screenshot of the Kojo software interface

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